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Privacy Policy

Last Updated: March 15, 2026

Welcome to SmartTalentSync. We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our remote hiring and ERP integration services.

If you have any questions or concerns about this privacy notice or our practices regarding your personal information, please contact us at [Insert Contact Email, e.g., privacy@smarttalentsync.com].

1. Information We Collect

We collect personal information that you voluntarily provide to us when registering on our website, expressing an interest in obtaining information about us or our products and services, or otherwise contacting us.

For Job Seekers & Remote Talent:

  • Identity & Contact Data: Name, email address, phone number, physical address, and LinkedIn profile URLs.

  • Professional Data: Resumes/CVs, portfolios, employment history, education, skills, and references.

  • Assessment Data: Results from any skills tests or interviews conducted through our platform.

For Enterprise Clients (ERP Integration & Hiring Entities):

  • Business Contact Data: Company name, representative names, corporate email addresses, and billing information.

  • System Data: Information regarding your current software architecture, ERP requirements, and system access logs necessary for integration services.

Automatically Collected Data:

  • Log and Usage Data: IP addresses, browser types, operating systems, and website navigation paths collected via cookies and similar tracking technologies.

2. How We Use Your Information

We use personal information collected via our website for a variety of business purposes, including:

  • Providing Core Services: To match remote talent with prospective employers and to assess, plan, and execute ERP integration projects.

  • Communication: To send administrative information, service updates, respond to inquiries, and offer customer support.

  • Billing and Contracts: To process payments, manage subscriptions, and fulfill contractual obligations.

  • System Security: To keep our website safe and secure (for example, for fraud monitoring and prevention).

  • Improving User Experience: To analyze trends and usage to enhance our website design and service offerings.

3. How We Share Your Information

We only share information with your consent, to comply with laws, to provide you with services, to protect your rights, or to fulfill business obligations.

  • With Prospective Employers: If you are a job seeker, your professional data will be shared with potential employers, but only with your explicit consent for specific roles.

  • Third-Party Service Providers: We may share your data with trusted third-party vendors who perform services for us or on our behalf (e.g., cloud hosting (AWS/Google Cloud), payment processors (Stripe), email delivery, and data analytics).

  • Business Transfers: If SmartTalentSync is involved in a merger, acquisition, or sale of assets, your data may be transferred as part of that transaction.

  • Legal Obligations: We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, or a judicial proceeding.

SmartTalentSync will never sell your personal data to third parties for marketing purposes.

4. Data Retention

We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy notice, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements).

  • Candidate profiles are retained for [Insert Time, e.g., 2 years] after your last login, after which they are anonymized or deleted, unless you request deletion earlier.

  • Client ERP project data is retained for the duration of the contract and up to [Insert Time, e.g., 5 years] post-contract for liability and compliance purposes.

5. Data Security

We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. This includes encryption in transit (HTTPS) and at rest, role-based access controls, and regular security audits. However, despite our safeguards, no internet transmission is 100% secure, so we cannot guarantee absolute security.

6. Your Privacy Rights (GDPR Compliance)

If you are a resident of the European Economic Area (EEA) or the United Kingdom (UK), you have specific rights regarding your personal data:

  • The Right to Access: You can request copies of your personal data.

  • The Right to Rectification: You can request that we correct any information you believe is inaccurate or incomplete.

  • The Right to Erasure ("Right to be Forgotten"): You can request that we erase your personal data, under certain conditions.

  • The Right to Restrict Processing: You can request that we restrict the processing of your personal data, under certain conditions.

  • The Right to Data Portability: You can request that we transfer the data that we have collected to another organization, or directly to you.

To exercise these rights, please contact us using the information provided below. We have 30 days to respond to your request.

7. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to access or store information. You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. For more detailed information, please review our [Link to Cookie Policy].

8. Updates to This Policy

We may update this privacy notice from time to time. The updated version will be indicated by an updated "Last Updated" date at the top of this page. We encourage you to review this privacy notice frequently to be informed of how we are protecting your information.

9. Contact Us

If you have questions or comments about this notice, you may email us at [Insert Email Address] or by post to:

SmartTalentSync Münzgrabenstraße 205

graz, 8010

Austria